This page has been created for sharing weekly Tech Tips from the UMES Information Technology department. 



Tech Tip Thursday - How to update your directory and contact information

Step-by-step guide

Login to the PHR system by going to https://phr.umd.edu/phrdataverification/dataverif?action=dataverif.  This site uses your College Park PHR username and password, not your UMES credentials.
NOTE:If you are an adjunct faculty employee and would like your directory information updated, you will need to contact our Human Resources office.  Contact information can be found at https://www.umes.edu/HR. Cheryl Marshall 410-651-7650 / cmmarshall@umes.edu


Alternate Location

This website can also be accessed by going to the Time Entry website at https://timesheets.umd.edu and clicking on 'Display/Update Personal Data'.


Click "Address Info" and Scroll down the page and find the sections labeled Office Address Information

Be sure to select your Building and update Room as well as provide a phone number for Office Phone and Office Phone Extension.

For email address, be sure this address is your actual UMES e-mail address and ends with @umes.edu.

Email Address Note

While the data verification form may say to change this if you want your email forwarded, we highly suggest keeping this as your official UMES e-mail address. Not doing so impacts the ability of the system to update your records properly.


You will notice the 'Optional Title for Directory' is not editable.  If you would like this changed please contact our Human Resources office.  Contact information can be found at https://www.umes.edu/HR. Cheryl Marshall 410-651-7650 / cmmarshall@umes.edu

To have your department updated, please submit a ticket at https://help.umes.edu

When you are finished, be sure to click the 'Save Changes' button at the bottom.

If a person is no longer employed by the university, please submit a ticket at https://help.umes.eduto let us know so we can remove them from the system.


Any changes to this should be reflected in the UMES online directory within 24 hours.



Tech Tip Thursday - How to Perform Math Right from Chrome's Address Bar

Today's Tech Tip is a simple one and may save you time from trying to popup a Calculator app or use your cell phone. Google Chrome’s address bar has some additional features that take advantage of Google’s autocomplete to return information of interest to the user. You can use the address bar to perform mathematical equations. No need to press Enter, it just shows up below what you type. Just type the formula and you will see the result in the drop-down below. Here are a few examples:


Addition


Multiplication


Division


Here are more Complex Examples


Word problems

Problems with Parentheses

Check that out it even follows the order of operations


The next time you need to calculate something try your address bar and hopefully it saves you some time. 


Tech Tip Thursday - How to Add a Screen Recording in a PowerPoint Presentation

Microsoft PowerPoint allows you to record your computer screen and the related audio, which you can then embed it within a PowerPoint slide, or you can save it as a separate file. This can be helpful if you want to show your audience how to navigate through certain menus or screens within a separate program during your presentation.


Follow the steps below on how to record your screen in PowerPoint and embed it in your presentation, save your recording as a separate file, and trim your video.


Record Your Screen


1. Open PowerPoint, then open the slide you want to include the screen recording on.


2. Select the Insert tab, then select the Screen Recording button under the Media section of the ribbon bar.


3. On the Control Dock, choose Select Area (or if you want the entire screen for recording, press Windows logo key + Shift + F). You’ll see the cross-haired cursor – click and drag the cursor to select the area of the screen you wish to record. The minimum side area you can record is 64x64 pixels.


    1. Note: PowerPoint automatically records the audio and mouse pointer, so by default those options are selected on the Control Dock. To turn them off, deselect Audio and Record Pointer.


4. Select Record. Use Pause as needed and Stop when you are done.


5. Your video will be added to the slide. Right-click the video frame, select the Start icon and pick how you want your video to start: In Click Sequence, Automatically, or When Clicked On.


6. You can change the look of the video by right-clicking the video frame, select the Style icon, and pick another shape.



Save Your Screen Recording as a Separate File


1. Right-click the video frame, and select Save Media as.


2. In the Save Media as window, choose a folder, and type a name for the file in the File name box.


3. Select Save.



Trim Your Video


1. Right-click the video frame, and select Trim.


2. To determine where you want to trim your video footage, select Play in the Trim Video box.


3. When you reach the point where you want to make the cut, select Pause. Use the Next Frame and Previous Frame buttons to specify precise timing.


4. Do one or more of the following: 

    1. To trim the beginning of the clip, select the start point (shown in the image below as a green marker). When you see the two-headed arrow, drag the arrow to the desired starting position for the video.


    1. To trim the end of the clip, click the end point (shown in the image above as a red marker). When you see the two-headed arrow, drag the arrow to the desired ending position for the video.


5. Select OK to save changes.


Tech Tip Thursday - How to update your directory and contact information

Step-by-step guide

Login to the PHR system by going to https://phr.umd.edu/phrdataverification/dataverif?action=dataverif.  This site uses your College Park PHR username and password, not your UMES credentials.
NOTE:If you are an adjunct faculty employee and would like your directory information updated, you will need to contact our Human Resources office.  Contact information can be found at https://www.umes.edu/HR. Cheryl Marshall 410-651-7650 / cmmarshall@umes.edu


Alternate Location

This website can also be accessed by going to the Time Entry website at https://timesheets.umd.edu and clicking on 'Display/Update Personal Data'.


Click "Address Info" and Scroll down the page and find the sections labeled Office Address Information

Be sure to select your Building and update Room as well as provide a phone number for Office Phone and Office Phone Extension.

For email address, be sure this address is your actual UMES e-mail address and ends with @umes.edu.

Email Address Note

While the data verification form may say to change this if you want your email forwarded, we highly suggest keeping this as your official UMES e-mail address. Not doing so impacts the ability of the system to update your records properly.


You will notice the 'Optional Title for Directory' is not editable.  If you would like this changed please contact our Human Resources office.  Contact information can be found at https://www.umes.edu/HR. Cheryl Marshall 410-651-7650 / cmmarshall@umes.edu

To have your department updated, please submit a ticket at https://help.umes.edu

When you are finished, be sure to click the 'Save Changes' button at the bottom.

If a person is no longer employed by the university, please submit a ticket at https://help.umes.eduto let us know so we can remove them from the system.


Any changes to this should be reflected in the UMES online directory within 24 hours.



Tech Tip Thursday - Adjust Hello Sign/Dropbox Sign Notifications

Do you feel Hello Sign sends you too many emails? If you do, here is how you can reduce the amount of emails you receive.


1. Navigate to https://app.hellosign.com/


2. Click on your initials on the top right


3. Click on Settings to access your account settings


4. Click Profile


5. Scroll down to Notificationsand untick anything you do not want to be notified on.





Tech Tip Thursday - How to Change Your Password

To change your password when on or off campus try using the portal. The beauty of using this portal is it can be done from anywhere 24 x 7 x 365.

1. Navigate to https://my.umes.edu and enter your username and password

2. Once you are logged into the portal click "Manage Your Account Settings" to enter the Account Management page.

3. When in Account Management click "Change Your Password" to update your password.

4. Enter your current password and click Continue

5. Enter a new password and then enter it again to confirm it. Once completed you have successfully changed your password. 


Please follow these tips to make creating your password easy:

    • You cannot use any of your last 4 passwords.
    • The password cannot have your username in it.


Your password must be at least 8 characters long and contain 1 character from 3 of the following 4 types of characters:

    • Uppercase
    • Lowercase
    • Numbers
    • Symbols (for example: !, $, @, etc)




Tech Tip Thursday - How to Delete a Page in Microsoft Word on macOS and Windows

Have you ever had a page in either the middle or the end of your Word document that you cannot delete no matter how hard you try? This is a very common and often frustrating issue that most of us have faced while creating or editing a Word document. Sure, you can choose to print only select pages to get around it, but that doesn’t exactly solve the problem. Here is how you delete it once and for all.


Windows

1. Click or tap anywhere in the page you want to delete, press Ctrl+G.


2. In the Enter page number box, type \page.


3. Press Enter on your keyboard, and then select Close.


4. Verify that a page of content is selected, and then press the Delete key on your keyboard.


macOS

1. Click or tap anywhere in the page you want to delete, press Option+⌘+G.


2. In the Enter page number box, type \page.


3. Press Enter on your keyboard, and then select Close.


4. Verify that a page of content is selected, and then press the Delete key on your keyboard.


Tech Tip Thursday - Creating a Strong Password

Creating a strong password will help keep your personal information and business information safe but making a strong password can seem tricky! Your password should be a combination of letters, numbers, and symbols.


Did you know you can use a space as a special character in your password? Spaces can significantly increase the strength of your password. They are not commonly used and make your password harder to crack. You can also make your password easier to remember by making it a phrase. For example, ‘She sells 8 seashells’ or ‘April 25 is the perfect date’.



You can increase the strength of your password further by using unique and unrelated words in a phrase. For example, ‘usa fruit walmart QUEEN Bridge’. Long passwords are stronger, so try to make your password at least 12 characters long. Use a lyric from a song/poem, or meaningful quote from a movie or book for inspiration for your password.


Avoid creating a password from information that others might know or could easily find out, like the name of your child/pet, important birthdays, the name of your street or numbers from your address. Also avoid using obvious words or sequences like ‘password’ or ‘1234’. If you have trouble remembering multiple passwords, consider using a trusted password manager.



Tech Tip Thursday - Microsoft Format Painter


Microsoft Office products such as Word, Excel, PowerPoint, Outlook, etc. have a built-in tool called Format Painter. Use the Format Painter button on the Home tab to quickly apply the same formatting, such as color, font style, font size, and border style to multiple pieces of text or graphics. The Format Painter lets you copy all the formatting from one object and apply it to another one – think of it as copying and pasting formatting. To use the Format Painter tool, follow the directions below:

Using Format Painter

1. Select the text or graphic that has the formatting you want to copy

    1. Note: If you want to copy text formatting, select a portion of the paragraph. If you want to copy text and paragraph formatting, select an entire paragraph, including the paragraph mark

 

2. On the Home tab, click the Format Painter button


3. The pointer icon will change to a paintbrush icon


4. Use the brush to paint over a selection of text or graphics to apply the formatting. This only works once

a. Note: To change multiple selections in your document, you must first double-click the Format Painter button

 

b. Note: For graphics, the Format Painter works best with drawing objects, such as AutoShapes. However, you can copy formatting from a picture (such as the picture’s border)

 

5. To stop formatting, press the ESC button



Tech Tip Thursday - Gmail Search Operators to Conquer Your Inbox

Following up on our tips on Google Searches we have compiled a list of Search Operators to help you with searching your Gmail.


Search By

Search Operator

Example

What it Does

Size

larger_than:

larger_than:5mb

Search for messages larger than 5mb

size:

size:2mb

Search for messages 2mb in size

smaller_than:

smaller_than:2kb

Search for messages smaller than 2mb

Attachment

has:

has:attachment

Search for messages that have attachments

filename:

filename:pdf

Search for messages with PDF attachments

filename:

filename:report.docx

Search for messages with the attachment report.docx

Date

newer_than:

newer_than:2d

Search for messages newer than 2 days

older_than:

older_than:4d

Search for messages older than 4 days

after:

after:9/1/2022

Search for messages after 9/1/2022

before:

before:9/1/2022

Search for messages before 9/1/2022

State

is:

is:unread

Search for messages that have not been read

is:

is:read

Search for messages that have been read

is:

is:starred

Search for messages that have been starred

is:

is:important

Search for messages that have been marked important

in:

in:reminders

Search for messages that have been read

has:

has:red-star

Search for messages that have red-stars (this option needs to be added under Settings > General > Stars)

has:

has:blue-info

Search for messages that have been marked with blue-info (this option needs to be added under Settings > General > Stars)

has:

has:nouserlabels

Search for messages that do not have a label

Folder

label:

label:inbox

Search for messages in the Inbox

in:

in:anywhere

Search for anywhere

in:

in:snoozed

Search for Snoozed messages

is:

is:chats

Search for messages in Chats

category:

category:promotions

Search for messages in the Promotions category

label:

label:folder-subfolder

Search for messages in a subfolder

People

from:

from:user@umes.edu

Search for messages from a specific user

to:

to:user@umes.edu

Search for messages to a specific user

deliveredto:

deliveredto:anotheruser@umes.edu

Search by email for delivered messages

from:

from:umaryland.edu

Search by email from a specific domain

cc:

cc:me

Search messages where you were in the Cc line

list:

list:mailinglist@umes.edu

Search for mesages from a mailing list

Content

+ Plus

+word1

Results that match a word exactly

" " Quotes

"word1 word2"

Search for an exact word or phrase

subject:

subject:Very Important Message

Search for messages with a specific subject

OR

from:amy OR from:david

Messages that match multiple terms

{ } Brackets

{from:amy from:david}

Messages that match multiple terms

- Minus

Ravens -football

Perform a search and exclude messages with the term next to the minus sign



Tech Tip Thursday - Windows 10 Shake Feature and How to Hide Inactive Applications on macOS

If you use multiple screens sometimes you lose track of your mouse pointer on your and need to locate it. Below, we will explain a few quick tips to find your mouse pointer in Windows and macOS.

Quickly Locate Mouse Pointer in Windows 10


Windows 10 gives you a fast way to find your mouse pointer by circling it when you hit the CTRL key. Follow the steps below to enable this feature –


1. Select the Windows Start button, then type ‘mouse’.      


2. Open Mouse settings.


3. Select Additional mouse options from the right-side of the screen.


4. In the Mouse Properties window, select the Pointer Options tab.


5. Click the checkbox at the bottom of the window to Show location of pointer when I press the CTRL key.


6. Select OK to save changes – then press CTRL to see it in action.


Quickly Locate Mouse Pointer in macOS


1. Go to “Apple Menu > System Preferences…” section.


2. Click on “Accessibility” icon and go to “Display” section. After that, click on “Cursor” tab. Here, you can enable the option “Shake mouse pointer to locate”.


3. Now when you miss the pointer, drag the mouse and shake it up and down or side to side to locate your mouse pointer. If you have a Macbook or touchpad you can also swipe back and forth on the touchpad to show the location of the mouse pointer.



Tech Tip Thursday - How to Enhance Your Google Searches

The Google search box can be the most powerful tool in the world. Truth be told, most of us do not utilize some of its best features. Here are some tips to help enhance your searches.


Search Action

What it Does

"Quotation Marks" 

When searching for something specific, try using quotes to minimize the guesswork for Google search. When you put your search parameters in quotes, it tells the search engine to search for the whole phrase.

For instance, if you search for Puppy Dog Sweaters, the engine will search for content that contains those three words in any order.

However, if you search “Puppy Dog Sweaters”, it will search for that phrase exactly as you typed it. This can help locate specific information that may be buried under other content if not sorted out correctly.


- Dash/Minus

If you want to exclude a term from your search, include a hyphen before that work. 


Example: ravens -football


This search would help you find items related to the animal and not the football team.


~ Tilde

Putting the ‘~’ symbol before a word tells the search engine that you are looking for words similar to the one you entered. So if you were shopping for a used ‘car’, but also might be interested in a ‘pre-owned van’ or a ‘secondhand vehicle’, a good search term to use would be ‘~used ~cars’.

Site: (Specific Site Search)

If you searched for: foxes site:nationalgeographic.com Using the word “site” followed by a colon will search for foxes but only on the specific website you want to search on.


The site operator is considered an advanced search operator because it modifies searches and requires an additional parameter. In this case, that additional parameter is a domain name.


| Vertical bar

Works as OR. For example if you input Netflix | Hulu it is the same as using Netflix OR Hulu.


.. 2 Dots/2 Periods

this means ‘between’, and is always used in the context of numbers. It can be a very convenient shorthand if you’re looking up something in a given date or price range. Typing ‘Cars $10,000 .. $30,0000’ into the search bar should return only pages about cars in that price range.


Location:

Find news related to a particular location.


Example: elon musk location:sanfrancisco


Filetype:

This is one I often find as a very useful feature of Google search. It is the ability to search for a specific file or file type. This can be infinitely useful if you need a specific PDF or PowerPoint file that you previously viewed or need to use for another project. The syntax is quite simple:


*Search term here* filetype:pdf

In the above example, you simply replace the search term with whatever you’re searching for. Then use the filetype command and enter the extension of any file type you can think of.


This can mostly be useful for scholarly purposes, but business presentations and other assorted presentations can benefit from this kind of search as well.

* (Wild Card)

In database queries, the asterisk symbol means is translated as ‘wildcard’. As the name suggests, wildcards are placeholders, which can be replaced by any word or phrase. This can be particularly useful if you’ve forgotten parts of a word or phrase.


If, for some reason, you were trying to find the name of a song that you know began with the word ‘happy’ and ended with the phrase ‘to you’, you might search Google for ‘happy * to you’. And then you would be rewarded with that wonderful Eureka! moment when you remembered that the word that was on the tip of your tongue was ‘birthday’.

time <city>

time Chicago, would give you the current time in Chicago

Define:

For example “define: tech savvy” will show you the definition of the keyword tech savvy.


Package Tracking

The last trick is to use Google search to find out where your packages are. You can enter any UPS, USPS, or Fedex tracking number directly into the Google search bar, and it’ll show you the tracking information about your package.


This is much easier than going to the specific sites, waiting for them to load, then searching for your packages there.


No examples are really needed for this one. Just type your tracking number in and see where your package is.

 


 




Tech Tip Thursday - How to Restore a Closed Webpage

Have you ever made the mistake of accidentally closing your web browser after spending valuable time searching the internet for just the right information? There are a couple of ways you can go about retrieving the page(s) you accidentally closed.


If using Chrome, Mozilla Firefox or Microsoft Edge as your web browser, re-open your browser then press Ctrl + Shift + T to restore the last webpage or tab you had open. If you’re not one to memorize keyboard shortcuts, re-open the browser, then right-click the border at the top of the browser and select ‘Reopen closed tab’:



Tech Tip Thursday - Uses of Function Keys

Most of us ignore that strange row of keys at the top of our keyboards, but Function keys can save a lot of time if you know how to use them! The keys are labeled F1 through F12 and provide a variety of hotkey shortcuts in numerous applications. Their exact function may vary from application to application, but there are some general rules as well. Below is a list of common Function key shortcuts that may save you time and effort:


Windows 


F1

Opens the Help screen for almost every program

F2

Allows you to rename a selected file or folder

F3

Opens a search feature for an application that is active at the moment

F4

Displays the Address bar list in Windows Explorer

ALT + F4 closes the active window

F5

Allows you to refresh or reload the web page or document window

F6

Cycles through screen elements in a window

F7

Used to spell check and grammar check a document in Microsoft applications, such as Word or Excel

F8

Extend selected text in a document

F9

Refreshes a document in Microsoft Word and sends/receives emails in Microsoft Outlook

F10

Activates the menu bar of an open application – Shift + F10 is the same as right-clicking

F11

Enters and exits full screen mode in internet browsers

F12

Opens the Save as dialog box in Microsoft programs


macOS


F1

Reduce the screen's brightness

F2

Increase the screen's brightness

F3

Activates Expose view, which shows you every app that's running

F4

Showcases your apps or opens the dashboard for access to widgets

F5

For backlit keyboards, F5 decreases the keyboard's brightness

F6

For backlit keyboards, F6 increases the keyboard's brightness

F7

Restarts a music track or jumps to the previous track

F8

Plays or pauses a music track or other content

F9

Skip a music track or fast forward

F10

Mute

F11

Reduces volume

F12

Increases volume



Tech Tip Thursday - Windows 10 Shake Feature and How to Hide Inactive Applications on macOS

Windows 10 contains a "Shake" feature that allows you to help clear clutter on your screen. 


How do I use it? If you have a display full of open program windows, clear the clutter by grabbing the top of the program window you would like to remain open, then "shake" (slide your mouse side to side) the window to minimize all other windows.


If you suddenly have shakers remorse, shake again and the windows will come back   


In macOS you can hide all inactive applications except for the currently active window with Command + Option + H. If you would like to hide all windows you can use Command + H. If you have used either of these shortcuts you can just click on the relevant Dock app icon to bring the application window back up. 



Tech Tip Thursday - Windows Key and macOS Shortcuts That Will Make Your Life Easier

One of the more powerful, and probably least used set of keyboard shortcuts involves the Windows logo key, which is common on most keyboards. Windows 10 has roughly fifty keyboard shortcuts using the Windows logo key in combination with other keys on the keyboard. The table below lists many of the productivity-boosting shortcuts:

  

Key combination

Action

Windows logo key

Open or close the Start menu

Windows logo key + K

Open the Connect quick action (for connecting to wireless display and Bluetooth(audio) devices)

Windows logo key + Print Screen

Takes a screenshot and automatically saves a copy in a folder named Screenshots within your Pictures folder. If your device does not have the PrtScn button, you may use Fn + Windows logo key  + Space Bar to take a screenshot, which can then be printed.

Windows logo key + Shift + S

Capture part of the screen with Snip & Sketch

Windows logo key + Pause

Display the System Properties dialog box

Windows logo key + D

Display the desktop

Windows logo key + M

Minimize all windows

Windows logo key + Shift + M

Restore minimized windows to the desktop

Windows logo key + E

Open Computer

Windows logo key + F

Start a Feedback dialog

Windows logo key + L

Lock your computer or switch users

Windows logo key + R

Open the Run dialog box

Windows logo key + T

Cycle through programs on the Taskbar

Windows logo key + number

Start the program pinned to the Taskbar in the position indicated by the number. If the program is already running, switch to that program.

Shift+Windows logo key + number

Start a new instance of the program pinned to the taskbar in the position indicated by the number

Ctrl+Windows logo key + number

Switch to the last active window of the program pinned to the Taskbar in the position indicated by the number

Alt + Windows logo key + number

Open the Jump list for the program pinned to the Taskbar in the position indicated by the number

Windows logo key + Tab

Cycle through programs on the Taskbar

Ctrl + Windows logo key + Tab

Use the arrow keys to cycle through programs on the Taskbar by using Aero Flip 3-D

Ctrl+Windows logo key + B

Switch to the program that displayed a message in the notification area.

Windows logo key + V

Open the Clipboard app

Windows logo key + Up Arrow

Maximize the window

Windows logo key + Left Arrow

Maximize the window to the left side of the screen

Windows logo key + Right Arrow

Maximize the window to the right side of the screen

Windows logo key + Down Arrow

Minimize the window

Windows logo key + Home

Minimize all but the active window

Windows logo key + Shift + Up Arrow

Stretch the window to the top and bottom of the screen

Windows logo key + Shift + Left Arrow or Right Arrow

Move a window from one monitor to another

Windows logo key + P

Choose a presentation display mode

Windows logo key + U

Open Ease Of Access Center

Windows logo key + X

Open the context menu for the Start button

Windows key + Period (.) or Semicolon (;)

Open the Emojis window

Windows logo key + Ctrl + M

Open the Magnifier app


If you use macOS here are some Command key actions that you may not know already:


COMMAND

ACTION

Command-C

Copies selected (highlighted) text or other items

Command-X

Cuts selected text or other items

Command-V

Pastes the selected items

Command-Z

Undoes your most recent action  (Shift-Command-Z redoes your most recent action)

Command-A

Selects all items

Command-F

Finds specific text or a symbol within a document or open window

Command-H

Hides the front/active window

Command-M

Minimizes the front/active window

Command-O

Opens the selected item or opens the finder to select a file

Command-P

Prints your document

Command-S

Saves your work

Command-T (in internet browser)

Opens a new tab

Command N (in internet browser)

Open a new window

Command-W  (in internet browser)

Close current tab

Command-Shift-Delete

Empties the trash

Space bar or Fn-Down Arrow

Scrolls down the page

Command-Option-M

Minimizes all windows

Command-Space bar

Brings up the spotlight search bar to find items on your Mac

Fn-Left and Right arrow keys

Brings you to the beginning (left arrow) or end (right arrow) of a document or web page

Command-Control-Space bar

Opens character viewer, allowing you to choose emojis and other symbols

Control-Command-F

Moves current page or app to full-screen view

Shift-Command-N

Creates a new folder in the finder

Control–Shift–Power button

Puts the computer display to sleep

Control-Command-Q

Locks the screen

Command-Shift-4

Allows you to take a screenshot

Command-Shift-3

Take an instant screenshot

Command-Shift-5

Take a screenshot or start a screen recording (macOS Mojave or later)

Command-Q

Quits the active program/application

Command-W

Closes the active window

Command-Control-D

Defines the selected (highlighted) word

Option-Command-Esc

Forces the open app to quit



Tech Tip Thursday - Create a QR Code in Chrome Plus a Bonus Tip

Create a QR Code in Chrome


A QR code (Quick Response code) is a type of matrix barcode that contains data that points to a website or application. QR codes can be read and understood by mobile devices and can provide information quickly to the user’s device. While they may look simple, QR codes are capable of storing lots of data. No matter how much they contain, when scanned, the QR code should allow the user to access information instantly!


Follow the steps below on how to generate a QR code through Google Chrome to share with others to access a website using a mobile device with a camera without having to click a link or type the URL into the browser.


1. Open Google Chrome.

2. Navigate to the webpage you wish to generate a QR code for.


3. Right-click in the white space on the page.


4. Select Create QR code for this page.


5. A window will appear in the browser with the QR code – you can download and save a copy of the QR code to your computer.

6. Once the QR code is saved, you can insert it into an email or print on a business card to share with others.


Adding a contact to an existing mailing group (aka "label")


Steps to add a contact to an existing “group”.


1. Select “Contacts” from the right side of your Gmail screen.


2. Make things a bit easier by expanding your contact list to full screen.


3. In the search field, type in the contact you want to add to an existing “group”.


4. After selecting your contact, click on the little blue tab.


5. Now select the “group” (Gmail calls them “labels”) that you want this contact added to.


Tech Tip Thursday - Schedule Send

Thursday, July 21, 2022


Have you ever needed to send an email message, but not right now and you were afraid that you may forget to send it later? Well, this is possible in both Gmail and Outlook.


Instructions for Gmail


Gmail contains a tool called Schedule Send which allows you to draft an email, then schedule a time to send it later. This can be particularly useful if your recipient(s) are in a different time zone, working different hours, or is on vacation. To send an email with delayed delivery, follow the steps below:


 1. Compose your message as you normally would, but don’t press Send yet


2. Select the Down arrow at the bottom, next to Send

3. Click on the Schedule Send button


4. A new dialog box will appear allowing you to pick a day and time to send your message


5. Once you select your date and time click the Schedule Send button and your email will be delivered at the date and time you specified.


6. Go back to the message you drafted a few moments ago, and click Send


IF you need to cancel the Schedule Send all you need to do is this:

1. Go back to your Inbox and look for the Scheduled label


2. Under the Scheduled label select your message and click Cancel Send


3. Once cancelled the message will go to your Drafts folder. If you no longer need to send the message you can delete it or repeat the process if you need to select a new date and time.


Source:  https://support.google.com/mail/answer/9214606?hl=en&co=GENIE.Platform%3DDesktop


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